Data Migration – Sounds Easy Until You Start

By Outcrop consulting

22 Sep 2014

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Just as staff training on a new product can be a bit of an after-thought, data migration to your new LMS can be similarly afflicted. You know the first thing your staff will do on your new LMS is check that all their old training records have made it over to the new world. And apart from the awkwardness of missing records, it can be serious when the missing data impacts the validity of your compliance training reporting regime.

One of major decisions is how much data to bring over. A given is the data required to report reliably to external regulatory authorities. But what about the really old stuff that learners love on the resume but has no current impact? Do you want that old ‘Introduction to Your Industry’ course to draw attention away from your signature cultural change programme? Sometimes it’s easier to just ‘bring the lot’ to your new LMS home. How tricky this will be will depend on whether this is your first LMS. For first timers, once word gets around that the LMS is coming you’ll be amazed how slabs of training records come out of the cupboard. (Or more likely fall out of dusty spreadsheets.)

Whatever your requirements for data migration, there is a process to be followed and it involves those mythical people we call ‘content owners’. They include your compliance community and all are crucial to decisions on what comes across to your new LMS world. As well as having a stake in the success of bringing over existing on-line content.

And it’s not one migration. Chances are there will be three stages. First is a representative set of data to test out the process – users, courses, transcript and online content. Second is all the data at a point near to go-live. Third is recent changes just prior to go-live e.g. new courses and of course recent transcript. If you do these three stages well you’ll avoid stage 4 – delaying to go-live!

Outcrop Consulting can help you avoid the pitfalls of data migration. The rewards are immense, the risks need to be mitigated – let us guide you through the process.

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